Public participation and consultation
During the IDP compilation process, IDP Steering Committee and IDP Representative forum meetings convene to consider IDP Priorities. Once a Draft IDP and Draft Budget are tabled to council, IDP and Budget Roadshows/Imbizo’s where all wards are visited are convened. In these roadshows both the Draft documents are presented and community comments are sought, and where applicable, necessary changes are made prior final adoption.
There are also constant engagements with the key stakeholders (Ratepayers Association; Caguba Community Property Association; Traditional Leaders, etc) whenever matters arise.
Ward committees’ establishment and functionality
Port St Johns Municipality has 20 wards. All these wards are each represented by ward committee members who attends meetings. Ward Committees convene meetings and all members do attend meetings in their respective wards.
Ward committees submit monthly minutes of the proceedings to the Speakers Office. The Office of the Speaker keeps records of the minutes of feedback meetings with communities.
Community Development workers performance monitoring
Monthly reports are compiled by all CDW’s which are submitted to the office of the speaker. Each CDW attends 10 to 15 cases per month in their respective wards. CDW’s form part of the municipal gatherings such as the IDP and contribute thereof.